SNITTERFIELD PARISH COUNCIL
Please note: For minutes of the Annual Finance Meeting 2007 click here

MINUTES OF A MEETING OF SNITTERFIELD PARISH COUNCIL HELD IN THE VILLAGE HALL ON MONDAY 12TH FEBRUARY 2007, COMMENCING AT 7.30 P.M.
PRESENT
Councillor J. Jacobs
Councillor A. G. M. Jones
Councillor Miss C. Kimberley

County and District Councillor R.G. Hobbs
Clerk of the Council, I. A. Wilkins
4 Members of Public

There was a fifteen minute period of public participation prior to the formal agenda

01. CHAIRMAN
The Clerk pointed to the absence of the Chairman and Vice Chairman

Proposed Councillor Jones, Seconded Councillor Miss Kimberley
'That Councillor Jacobs be elected Chairman for the Meeting'
So resolved and Councillor Jacobs took the chair

02. APOLOGIES FOR ABSENCE
Councillor G.J. Stammers (Chairman)
Councillor R. J. Fitchford (Vice-Chairman)
Councillor Mrs. S. Morlidge
03. DECLARATIONS OF INTEREST
Councillor Miss Kimberley Planning Application 07/00083/FUL
Spring Farm House, Warwick Road, Black Hill
Prejudicial Interest
04. MINUTES
The Minutes of the Meeting held on 8th January, 2007, having been previously circulated, were agreed and signed by the Chairman
05. MATTERS ARISING
  (a) Damaged Street Furniture
    It was noted that the 'Snitterfield' sign in Wolverton Road had been reinstated
The hydrant sign in School Road was still outstanding.
The Clerk undertook to follow up
06. MINUTES
The Minutes of the Meeting held on15th January, 2007, having been previously circulated, were agreed and signed by the Chairman
07. MATTERS ARISING
Councillor Jones commented that it was creditable that the Council finances were now in such a good state that there had been no need to increase the Precept.

The Chairman said that sufficient reserves had been built up as to enable certain projects to be carried forward

08. COMMENTS/OBSERVATIONS BY COUNTY AND DISTRICT COUNCILLOR
  (a) Referred to the parking problem in Highfield Close and said that he had submitted a bid to the County Council for funding as a capital item.
  (b) Referred to the road junction Ingon Lane/A439 Warwick Road and said that he had attended a site visit with an officer of the County Council. As a result, a decision had been made to make adjustments to the traffic signing
  (c) Said that Road Closure Orders were in operation for both Ingon Lane and Wolverton Road
The Clerk said that both Orders had been displayed on the Notice Board
  (d) Commented on the Project to Reduce the Carbon Footprint and said that Snitterfield School was keen to be included. He added that the school children would be involved
  (e) Asked about the grass cutting contract with reference to the inclusion of Woodward Court
The Clerk said that details of the District Council contract had been requested, but not yet received
  (f) Reported that the Planning Application for erection of a domestic wind turbine at Joiners Cottage, The Green had been granted
The Planning Application in respect of The Old Bakehouse, The Green had been withdrawn. He had been in discussion with the applicants, who intended to submit an amended application
  (g) Referred to the Trees in the Park and said that a decision had been made that a prosecution would not be viable. The intention was to proceed by placing Protection Zones and having replacement trees planted
  (h) Said that a resident of Bearley had made a collection of old photographs of the village life, which he had transferred to a DVD. A film show had been arranged, which had attracted much interest
He suggested that something similar might be appropriate for Snitterfield
09. FINANCE
Receipts
(a) Bank of Ireland

Interest on Deposit Account
(October-December, 2006)

£111-27
(b) Bank of England Treasury Stock Interest
£7-42
(c) K.J. Evetts Grazing Rights - Atteys Field
£330-00
(d) A.E. Bennett & Sons Cemetery Fee - Evans
£140-00
Payments to be Authorised
(a) Powergen

Street Lighting supply

£109-75
(b) C.P.R.E Annual Subscription
£27-00
(c) Powergen Electricity Supply to Village Hall
(Direct Debit)
£22-00
(d) British Gas Gas Supply to Village Hall
(Direct Debit)
£242-00
Proposed Councillor Jones, Seconded Miss Kimberley
'that the listed payments be authorised'
So resolved, nem con
10. PLANNING MATTERS
Applications
(a)

Mr. & Mrs. G. Boxall
Old Coach House

Church Road

T1 - horse chestnut: fell
06/03457/TREE
Submission Support and Recommend that a replacement tree be planted in a suitable site within the rear garden of The Old Coach House
(b)

Mr & Mrs. T. Sargent
The Old Bakehouse
12, The Green

Demolition and replacement of current single storey extension with two storey extension and demolition and
replacement of current garage
06/03557/FUL
Submission The Council understands the need to extend this Edwardian cottage. However, we are unable to support this application for the following planning reasons.
1. The size is in conflict with the Green Belt Policies PPG2 & PR2 (30% of the original footprint). This extension is over 150% because moving the garage nearer to the new extension brings it under the 5m guidelines and, therefore, must be included in the volume calculations
2. The design, we feel, is in conflict with DEV1, because it will change the character of the area. Also, it is not complying with our VDS guidelines, which clearly sets out on page 8 the requirements for alterations to existing properties
3. The property is in a Conservation Area and the oldest part of our village and we feel that the design is in conflict with EF12 that requires traditional building materials to be used
4. The timber framed extension and the re-location of the garage will block out an important view out from The Green to the open countryside (VDS page 9)
5. This extension materially alters a small Edwardian cottage, once the bake house for The Green. Policy PR1 requires proposals to 'respect and enhance the character of the area'; clearly this design will damage the distinctiveness of the area where all the cottages are Edwardian or Victorian, made in local brick. These bricks were made at the Snitterfield brickyard when the village was part of the Welcombe Estate
(c)

Mr. R. Evan
Fox Hunter Inn

The Square

First floor extension to provide additional living accommodation to manager's private flat including increases in height of existing extract flue - amendments to previous approval
05/02599/FUL
(Retrospective)
06/03520/FUL

Submission The Parish Council supports this retrospective application that reflects the building as it is today. We would like to see two further modifications that will make it acceptable to the neighbouring properties
1. The extraction flue is very intrusive and would be better if it were clad and rendered finished, then painted the same as the rest of the building
2. The windows overlooking the adjoining property in bedroom 2 and the dining area should have been opaque film added to prevent loss of privacy for 'Horseshoe Cottage' and 'Avebury'
(d)

Mr. A. Jack
Manor Garden

6, Frogmore Road

Internal alterations and extension
06/03651/FUL
Submission The Parish Council supports this application because it will improve the appearance of the property
The alterations will not impact upon any of the neighbouring properties
We would like the calculations checked, because it looks more than the recommended 30% guidelines set out in PPG2 & PR2
(e)

Duncan Parker
Joiners Cottage

The Green

Erection of a domestic wind turbine
Amended/Additional details
06/03274/FUL
For information only  
(f)

Miss L. Dutton
Blossom Cottage

The Green

Construct replacement dwelling and garage together with all ancillary works
07/00011/FUL
and
07/00012/DEM
Submission The Parish Council is concerned about another demolition of a cottage from when the village was part of the Welcombe Estate. These cottages are what give Snitterfield its distinctiveness and character. We would prefer to see an alternative design developing the existing buildings. This is a Conservation Area and the original cottage is Edwardian and should be retained. The redevelopment of the site we support, but we would like to see an attempt to replace the existing extension with a complimentary or harmonizing design in line with our VDS guidelines (i.e. Brick, not painted)
(g)

Miss J. Sheasby
Sycamore House

White Horse Hill

Demolition of existing dwelling, attached barns and outbuildings and construct replacement dwelling, garage and ancillary works
06/03606/FUL
Submission Strong Objection - click here for information
(h)

Mr. Aspi Mobed
Spring Farm House

Warwick Road
Black Hill

Change of use from partly garden and partly storage of vehicles to predominately parking of vehicles within perimeter planting. Change of use of agricultural land to parking (all retrospective)
07/00083/FUL
Submission deferred
 
Decisions
(a)

Mr. & Mrs. S. Yendall
Woodcote
Bearley Road

Demolish existing dwelling and construct replacement dwelling. Construct swimming pool enclosure to existing pool. Amendments to existing driveway
06/02918/FUL
Refusal
(b)

Mr. & Mrs. M. Flowers
Mole End
Church Road

Alterations and extensions to dwelling
06/03056/FUL
Permission with Conditions  
(c)

Mr. & Mrs. Wilson
Chestnut Tree Cottage

Proposed garden room and replacement garage
06/02706/FUL
Permission with Conditions
(d)

Mr. & Mrs. O. Schmidt-Hansen
1, The Gables
Smiths Lane

Proposed conservatory and minor alterations
06/02983/FUL
and
06/02984/LBC
Permission with Conditions
(e)

Peter Morlidge
Well Cottage
The Green

Leylandii hedges adjacent to lane and tennis court : fell
06/01747/TREE

Consent with Conditions
(e)

Mr. J. Wigington
Hawkswood Farm
Gospel Oak Lane

Retention of log cabin, wooden clay pigeon towers and earth bunding. Construction of new farm building
06/03202/FUL

Permission with Conditions
(f)

Mrs. C. Morris
Land adj. Ingon Lake
Ingon Lane

Siting of caravan for residential occupation next to lake
06/03271/FUL

Refusal
(g)

Mr. & Mrs. Field
7, Shelby Lane
Ingon Lane

Conservatory to rear of property
06/03326/FUL

Permission with Conditions
(h)

Ms. M. Yates
The Knob
The Green

Demolish existing rear extension and erect new rear extension to form bedroom over kitchen and dining room
06/03381/FUL

Permission with Conditions
11. CORRESPONDENCE
West Midlands Regional Assembly
 
West Midlands Regional Spatial Strategy - Phase Two Revision Response to be considered
Warwickshire County Council
 
(a)

Integrated Risk Management Plan 2007-2010

Noted.
(b)

Minerals Core Strategy - Preferred Options

Noted.
Urban Practitioners
 

World Class Stratford

Noted.
Stratford on Avon District Council
 

'Celebration of Excellence' Design Award 2007

Noted - to be displayed on Notice Board
Warwickshire Association of Local Councils
 
(a)

Consultation on Amendments to the Model Code of Conduct for Local Authority Members

Noted.
(b)

Briefing Seminar - 10th March

No Member to attend
Warwickshire Rural Community Council
 

Best Kept Village Competition

To be placed on agenda of March Meeting for consideration
Peter Spillman
 

Dog Fouling on Pavements and Motorists Speeding

Noted. Publicity to be given to the offence of dog fouling
Motorists Speeding to be brought to the attention of Councillor Hobbs
Central Networks
 

Customer Reference: Parish Council Pack

To be brought to attention at Annual Parish
Meeting
12. PROVISION OF AFFORDABLE HOUSING
The Clerk submitted a letter from Mr. Charles Barlow, Rural Housing Enabler, and a map showing a possible alternative site for affordable homes off Park Lane. The writer set out the advantages for the site. He also pointed out that, not only was the site off Bearley Road not large enough, but it was sensible to have an alternative.
It was agreed that details of the correspondence should be made available to all Members and that, in due course, a site visit should be arranged
It was further agreed that Mr. Barlow be asked to make the approach to Mr. Shaw, the owner of the land off Bearley Road
13. REDUCTION OF CARBON FOOTPRINT PROJECT
Councillor Jones reported that, despite publicity in the village, no further volunteers had been forthcoming to serve on the Energy Efficiency Team
He noted Councillor Hobbs' report and stated his intention to visit the school
He spoke of the need to notify Ms. Cindy Musgrave of SWEEP of the date of the Annual Parish Meeting
It was agreed to provisionally set the date as Monday 2nd April; the Council Meeting to be held on Monday 16th April to avoid Easter Monday
Councillor Jones submitted details of fuel supplies to the Village Hall together with comparison of prices using green energy. He also submitted costings for electricity supplies to Street Lighting, again using green energy
It was noted that increased cost of supply for Street Lighting would be more than offset by savings in fuel costs to the Village Hall
In view of recently announced price decreases, Councillor Jones undertook to submit
revised figures to the March Meeting
14. RURAL CINEMA
Councillor Jacobs reported that he had attended a presentation held at Elizabeth House on 17th January. The Meeting was well attended and there was a good deal of support for the project. He outlined the benefits to the community and said that the scheme would be administered by the District Council. He gave details of the logistics and said that 4 films, many on offer approximately 3 months after cinema release, would be available for hire each month. He detailed the costs and the potential ticket prices based on audience sizes. He added that it was a potentially significant source of revenue to the Village Hall
He concluded that formal District Council approval, dependant upon obtaining adequate external funding, would be required to enable the scheme to proceed. However, he had no hesitation in recommending that Snitterfield should offer support
15. PROBLEM OF PARKED CARS - HIGHFIELD CLOSE
The Clerk submitted costs of the three proposed options for action to alleviate the problem
Note was taken of the report by Councillor Hobbs and it was agreed that a representative of the Council should attend the Meeting of the Avon Area Committee to present evidence of the problem and to request funding
16. COMMENTS/OBSERVATIONS FROM COUNCILLORS
Councillor Miss Kimberley
Welcomed the increased use of e-mail for distribution of information to Councillors and suggested that circulation should be widened, e.g. weather warnings etc. to the website
During discussion, it was agreed to explore measures to promote the website
Councillor Jones
Drew attention to the offer of funding to improve access to public footpaths by Mr. Alan Markland, Access Project Officer of Environment and Economy Countryside Recreation Department of the County Council
The information was passed Mr. Ken Chatland for information

The Chairman suspended the Meeting at 9-15 p.m. to allow a period of public participation

The Chairman reconvened the Meeting at 9-30 p.m.
17. MOTION
Proposed Councillor Jones, Seconded Councillor Miss Kimberley
'That the following matters be considered in closed session by reason of the confidential nature of the business'
So resolved
18. GRASS CUTTING CONTRACTS
The Clerk submitted a quotation from Greenacre Garden Services in respect of the Cemetery
Grass mowing and strimming, every ten days £112 per cut
Weedkilling of footpaths, as and when required £55 per treatment
A quotation was also submitted from Cleanaway in respect of the Playing Fields, Stocks Tree and War Memorial £1129-64 plus VAT for the season
The Clerk pointed to a 2% increase in both quotations compared with 2006

Proposed Councillor Jones, Seconded Councillor Miss Kimberley
'That both quotations be accepted'
So resolved

Mr. Trueman of Greenacre Garden Services had stated that in 2006, due to the extremely dry Summer, grass mowing was only carried out twice a month for two or three months. There was much greater grass growth late in the season, October to November. He suggested that some latitude might be given to extend the mowing season to November in similar circumstances
This course of action was agreed
During discussion, it was agreed that action should be taken to control the moles on land at the War Memorial
The Clerk also submitted a quotation received from Ingon Tarmac for the preparation and surfacing of the footpaths in the Cemetery
It was agreed that a second quotation should be obtained for consideration

19. CLERK'S PAY AND CONDITIONS
Councillor Miss Kimberley presented a report from the Working Party on the subject and submitted a draft copy of the Contract of Employment. She said that no decision had been made in relation to the salary. She added that deliberations had been hindered by not having access to the 'Green Book'
It was agreed that, in order to progress the matter, enquiries should be made to obtain a copy of the 'Green Book'

There being no further business, the Chairman declared the Meeting closed at 9-55 p.m.

 
PERIOD OF PUBLIC PARTICIPATION AT THE MEETING OF SNITTERFIELD PARISH COUNCIL HELD ON MONDAY 12TH FEBRUARY 2007

Prior to the formal agenda
Mr. Alan Morris

Referred to the defective street light in The Green at the junction of The Knob and expressed concern at the delay in resolving the matter
The Clerk said that an order had been issued for the supply and installation of a replacement lighting column. He undertook to follow up
Referred to the Planning Application in respect of Blossom Cottage, The Green. As an interested party, he had experienced problems of access, both to the website and to the Case Officer. He also spoke of the presence of bats in the property
Councillor Hobbs undertook to follow up the complaints about access to the District Council
Mr. Ken Chatland
Referred to the ongoing business, which was being carried out on the premises in Kings Lane, at the junction of Ingon Lane
Councillor Jacobs said that the Chairman had undertaken, at the January Meeting, to make enquiries. He undertook to check on progress

After the formal agenda
Miss Kathy Kimberley
Drew attention to the retrospective planning application to regularise the position with regard to certain parts of the premises of Aspi Specialist Cars, Warwick Road, Black Hill. She said that she had spoken to the Case Officer on site with regard to the showroom building, which had been altered from the original
She had been told that this would be regarded as de minimis and would not require planning permission
However, she regarded the alteration so significant as to require planning permission
She submitted photographic evidence for information