SNITTERFIELD PARISH COUNCIL

MINUTES OF A MEETING OF SNITTERFIELD PARISH COUNCIL HELD IN THE VILLAGE HALL ON MONDAY 10TH MARCH 2008, COMMENCING AT 7.30 P.M.
PRESENT
Councillor G.J. Stammers (Chairman)
Councillor R. J. Fitchford
Councillor J. Jacobs
Councillor Miss C. Kimberley

Councillor Mrs. S Morlidge

County and District Councillor R.G. Hobbs

Clerk of the Council, I. A. Wilkins
4 Members of Public

There was a twenty five-minute period of public participation prior to the formal agenda

01.

APOLOGIES FOR ABSENCE
Councillor A. G. M. Jones (Paternity leave)
County and District Councillor R.G. Hobbs

02. DECLARATIONS OF INTEREST
 

Councillor G.J. Stammers
Personal Interest

Agenda item 7 Planning Application
Appleton House, Church Road
 

Councillor R. J. Fitchford
Personal Interest

 
03. MINUTES
The Minutes of the Meeting held on 11th February, 2008, having been previously circulated, were agreed and signed by the Chairman
04. MATTERS ARISING
  (a) Grants/Donations
  The Clerk read letters of acknowledgement and appreciation of the Grants/Donations
agreed at the January Meeting
05. FINANCE
Receipts
(a) K.J. Evetts

Grazing Rights - Atteys Field

£330-00
(b) Charifund

Investment Dividend

£66-47
(c) Claudine Pearson

Allotment Rent (No.5)

£12-50
Payments to be Authorised
(a) Thomgarden Refurbishment work in Cemetery
£2,000-00
(b) I. Wilkins

Clerk's Pay and Expenses

£578-82
(c) I. Wilkins

Back-dated Pay Awards 2007/8

£55-25
(d) HM Revenue & Customs

PAYE on Clerk's Pay

£164-08
(e) British Gas

Gas supply to Village Hall

£4-00
Proposed Councillor Fitchford, Seconded Councillor Mrs. Morlidge
'that the listed items be authorized for payment'

So resolved, nem con

06. PLANNING MATTERS
Applications
(a)

Black, Howarth Taylor & Partners
Land to rear of Jago Lane
Pigeon Green

New pond/wildlife area (retrospective)
Submission

Support - it will improve the biodiversity

(b)

J.S. Bloor
Comyns Farm
Wayfield

H1 - removal (and relocation) of a stretch of hedgerow O.S. Grid Ref. SP 0962 5887
Submission

Support - the new driveway with fencing and hedging will
improve the approach to this new Farm House and the relocated hedge will be
maintained

(c)

Mr. Barter
Cedar Cottage
1, Park Cottages
Church Road

T1 yew: lightly thin regrowth through centre of crown 10-15%. Shorten back limbs extending towards house to reshape canopy T2 oak: thin crown approximately 15% and lift limbs over field side to allow for passage of agricultural vehicles
No Submission

 

(d)

Mrs. F. McConville
Appleton House
Church Road

Creation of new vehicular access to dwelling to form an 'in' and 'out' drive
APP/J3720/A/08
/2066033/WF

No further representation to be made

Decisions
(a)

Mr. & Mrs. Yendall
Woodcote
Bearley Road

Erection of replacement dwelling and triple garage
Permission with Conditions
Correspondence
(a)

Stratford on Avon
District Council

Planning Application Validation Checklist Consultation
No submission required
07. CORRESPONDENCE
Warwickshire County Council
 
(a)

Invitation to Chairman's 'At Home' Drinks Reception - 29th March

Apology to be submitted
(b)

C94 Heath End Lane - carriageway re-surfacing - 14th - 28th March

Noted. To be displayed on Notice board
Norton Lindsey Parish Council
 
(a)

M40-A46 Junction 15 Bypass

Chairman to attend display of Construction Programme on
5th April
Mrs. Caroline Clifton
 
(a)

Invitation to visit Snitterfield Nursery School

Councillor Jones to be asked to attend
Enjoy England
 
(a)

Celebrate St. Georges Day

No Further Action
C.P.R.E
 
(a)

Working Together for Our Environment

No Further Action
Warwickshire Rural Community Council
 
(a)

Best Village of the Year

Details to be circulated to Members
08. CARBON REDUCTION PROJECT
 

No Report available

09. FLOOD PREVENTION MEASURES
 

The Chairman reported that he had a positive meeting with Jennie Simper of the Environment Agency.
She would be conducting a survey of the waterworks facility with a view to reinstatement of its capacity. She would also consider replacement of the existing culvert at Lodge Farm Drive with a 'storm water bridge'.
He said that the brook watercourse was now generally in good condition, with the exception of the area at the bottom of Bell Lane, where it was silted up

It was stated that Councillor Hobbs was also pursuing the matter with the Environment Agency. He had been informed that efforts were being made to finance surveys to find a solution to the flooding problems

Note was also taken of the submission by Graham Barker during the period of public participation and the Chairman gave an assurance that both he and Councillor Hobbs would continue to press for action

Councillor Mrs. Morlidge said that it was essential that the efforts of all agencies were co-ordinated in an effort to resolve the various issues

10. TREES IN THE PARK
 

The Chairman introduced the subject and said that he had been approached to write to the District Council on behalf of the Parish Council on the issue
He had since been in receipt of an e-mail from Councillor Hobbs in which it was stated that representatives of the District Council had met with Mr. and Mrs. Rendell and Mr. Ken Chatland. This meeting had been helpful and previous misunderstandings had been overcome.
Mrs. Rendall will be informed of intended action to protect existing trees and the process of serving tree replacement notices if trees should be removed in the future.
A survey will be carried out to determine long term strategy
It was agreed to continue to monitor the situation

11. ANNUAL PARISH MEETING
 

It was agreed to hold the Annual Parish Meeting on Monday 21st April. The Clerk to make necessary arrangements
The Clerk referred to a recent meeting which he had attended where Mr. Robert Weeks, of Environmental Services gave a presentation on the proposed revised kerbside refuse collection
It was agreed to invite Mr. Weeks to attend and explain the proposals

12. TO RECEIVE COMMENTS/OBSERVATIONS FROM COUNCILLORS
 

Councillor Jacobs
Reported that the first film show of the 'Moving Pictures' project had been a success. There had been a good attendance with a sound financial return
He confirmed that a second film show would take place on 29th March

 

Councillor Mrs Morlidge
Reported that there was evidence of moles at the War Memorial
Note was taken that the annual mole control contract was approaching expiry. It was agreed to obtain an alternative quotation for consideration

 

Councillor Fitchford
Referred to Post Office closures and measures taken by certain villages to set up part-time offices in various premises. He said that it would be possible to set up a part-time Post Office in the Tower Room at the Church or the Graham Symons Room
He undertook to advertise for volunteers able to participate in such a project

 

Councillor Stammers
Referred to the Sir Stephen Hales Charity, the aim of which was to give aid to those in need in the Parish. He was aware that no donations had been given recently and suggested that the Thursday Club might be worthy of consideration
Councillor Fitchford, a Trustee of the Charity, undertook to bring the suggestion to the attention of the Trustees
Spoke of the recent tree planting in the Large Playing Field and said that the position of one tree might interfere with the Junior Football Pitch
He undertook to liaise with Councillor Jones

13. MOTION
 

Proposed Councillor Jacobs, Seconded Councillor Fitchford
'That the following business be considered in closed session by reason of the confidential nature of the business'

So resolved, nem con

14. CONDITIONS OF SERVICE AND PAY OF CLERK
 

The Clerk was asked to leave the room during discussion of this item
On his return, the Chairman said that the matter of the Clerk's Pay had been considered

Proposed Councillor Miss Kimberley, Seconded Councillor Mrs. Morlidge and it had been resolved that

(1)
the annual pay commencing 1st April, 2008 would be £4,000
(2)
a lump sum of £400 would be payable for the year 2007/2008
(3)
the sum of £20 per month would be payable to cover Broadband and Telephone Services, commencing 1st April, 2008
15. GRASS CUTTING AND ASSOCIATED WORKS
  The Clerk submitted for consideration quotations from
(1)
Veolia Environmental Services
(2)
Thomgarden
(3)
Greenacre Garden Services
  After careful consideration, Councillor Mrs. Morlidge proposed, Councillor Fitchford seconded and it was agreed
(1)
to award the contract to Veolia Environmental Services for grass cutting the Large Playing Field, area around the Stocks tree and area around the War Memorial
(2)
to award the contract to Thomgarden for grass cutting the Cemetery, the Small Playing Field and the Play Area of the Large Playing Field
  Councillor Jacobs gave his apologies to the Chairman and left the Meeting
  Consideration was given to the Play Area Inspection Report and the various recommendations for action
  Councillor Mrs. Morlidge proposed, Councillor Miss Kimberley seconded and it was agreed
'To award a contract to Thomgarden to carry out remedial works at both Small and Large Playing Fields'


There being no further business, the Chairman declared the Meeting closed at 9-30 p.m
 
NOTES OF A PERIOD OF PUBLIC PARTICIPATION AT MEETING OF SNITTERFIELD PARISH COUNCIL HELD ON MONDAY 10TH MARCH 2008

Prior to Meeting

Graham Barker

Raised the matter of the flooding problem and referred to a letter which he had sent to Councillor Mrs. Morlidge. He commented on meetings with representatives of the Environment Agency which had been positive
It had been agreed that a trash screen should be positioned upstream from Sherbourne House, to be accessible by staff from the road
Further, in order to improve the water flow, it had been agreed that it would be beneficial
to culvert 21 metres of the brook just before the existing entrance to the culvert at Sherbourne House. This would be dependent on the removal of a twin pipe section
He spoke of the benefit, not only to himself, but to the village as a whole by increasing the flow
He asked that pressure be brought to bear on the Environment Agency for prompt action
He also raised the matter of financial assistance

The Chairman responded and said that he had a positive with Jennie Simper of the Environment Agency and he would continue to liaise with her
As far as financial assistance was concerned, he suggested an approach to Mr. Dave Tidy, Stratford on Avon District Council

Councillor Hobbs
In the absence of Councillor Hobbs, the Clerk read communications which had been submitted to the Council

(1)
Hedgerows
A successful prosecution against Mr. Freeman of Snitterfield Fruit Farm for removing hedgerows without gaining Planning Permission had resulted in a fine of £800 and £4,000 costs. A Replacement Order will be issued
(2)
Fox Hunter Public House
Officers from the District Council have met with the owner and it has been revealed that the insurance claim has only recently been resolved. It is understood that the intention is to re-build as a public house
An assurance has been given that the building is safe, but regular inspections will take place by officers of Environmental Health and Building Control
(3)
Road Works
Various road works had been carried out in The Green as the result of issues brought up at the February Meeting

After the Meeting

Alan Morris
Asked if any progress had been made to arrange repairs to the boundary fencing of the Small Playing Field
The Chairman said that the matter would be considered during the closed session at item 16 on the Agenda