SNITTERFIELD PARISH COUNCIL
Please note: For minutes of the Annual Finance Meeting 2007 click here

MINUTES OF A MEETING OF SNITTERFIELD PARISH COUNCIL HELD IN THE VILLAGE HALL ON MONDAY 12TH NOVEMBER 2007, COMMENCING AT 7.30 P.M.
PRESENT
Councillor G.J. Stammers (Chairman)
Councillor R. J. Fitchford
Councillor J. Jacobs
Councillor A. G. M. Jones
Councillor Miss C. Kimberley
Councillor Mrs. S Morlidge


Clerk of the Council, I. A. Wilkins
5 Members of Public

There was a fifteen minute period of public participation prior to the formal agenda

01.

APOLOGIES FOR ABSENCE
County and District Councillor R.G. Hobbs

02. DECLARATIONS OF INTEREST
  Councillor Mrs. S Morlidge Agenda Item10 - Village Hall Accounts
Personal Interest
03. MINUTES
The Minutes of the Meeting held on 8th October, 2007, having been previously circulated, were agreed and signed by the Chairman
04. MATTERS ARISING
  (a) Public Footpaths
  Councillor Jones reported that the County Council Ranger had agreed that Public Footpath SD141c was no longer safe for public use. The legal team had taken out an emergency closure notice and this had been posted at the footpath. The County Council wold give further consideration to future action.
Councillor Jones reported that, with regard to the Public Footpath by Bushes Farm, Bearley Road, the County Council had now undertaken to carry out remedial work in early 2008
05. TO RECEIVE COMMENTS/OBSERVATIONS BY COUNTY AND DISTRICT COUNCILLOR
  The Chairman reported on certain items which had been passed to him verbally by Councillor Hobbs
  (1) The District Council was considering an extension to the Refuse Collection by providing an additional 'wheelie bin' for recycling items not at present subject of kerbside collection.
  (2) The County Council had set money aside for a Flood prevention Programme. This would include roadside flood measures, e.g, opening grips and gullies.
  The Chairman added that Severn Trent Water had surveyed the entire sewage system in the village. They were satisfied that it was in good order, but advised that it did not have capacity for additional housing development.
The District Council did not have the financial resources to give assistance.
The Chairman undertook to follow up proposed measures with the Environment Agency.
06. FINANCE
Receipts
(a) Bank of Ireland

Treasurer Deposit Account Interest
(July - September)

£206-25
(b) Mrs. G. Hillier

Allotment Rent

£12-50
Payments to be Authorised
(a) Stoneleigh Planning Attendance at Planning Appeal
£1008-15
(b) J&S Building Services

Repair Damage to Youth Club

£270-00
(c) HCK Plumbing & Heating

Repair Damage to Youth Club

£419-48
(e) IPC Property Maintenance Repair Damage to Youth Club
£320-00
(f) Clement Keys Annual Audit Fee
£334-88
  (g) Powergen Street Lighting supply
£113-36
  (h) I. Wilkins Clerk's Pay and Expenses
£637-25
  (i) HM Revenue PAYE on Clerk's Pay
£148-50
  (j) Margaret Tweed Maintenance off Flower Tubs
£60-14
  (k) Warwickshire Training Partnership Financial Seminar attended by Clerk
£20-00
  (l) Warwickshire Training Partnership Briefing Event to be attended by Chairman
£20-00
  (m) Severn Trent Water Water supply to Atteys Field
(Direct Debit)
£63-05
  (n) Powergen Electricity supply to Village Hall
Final Statement (Direct Debit)
£74-18
  (o) British Gas Gas supply to Village Hall
(Direct Debit)
£4-00
07. PLANNING MATTERS
Applications
(a)

Jane Hunt
Briery House
Heath End

Erection of 4.9m x 3.05m toolshed/workroom for storage and maintenance of wildflower meadow
Submission Support - the shed will not impact upon any other property and will enable the applicant to carry out work in conserving wildlife
Decisions
(a)

Simon Chappell
The Cottage
The Green

Various arboricultural works
Consent with conditions
(b)

Mr Jones
Timber Bungalow
Park Lane

Erection of single storey wooden garage at side of existing house. To be 5.4m x 3.6m x 2.6m
Permission with conditions
(c)

Mr. J.S. Bloor
Comyns Farm
Wayfield

Erection of orangery
Permission with conditions
08. CORRESPONDENCE
Warwickshire County Council
 
(a)

New and Improved Mobile Library Service

Noted
(b)

Proposed Pedestrian and Cycle Bridge and Changes to Waterside and Southern Lane

Councillor Kimberley to attend Meeting
Warwickshire Association of Local Councils
 
(a)

Draft Protocol for Greater Involvement of Parish Councils in Service Delivery

For consideration of response
National Association of Local Councils
 
(a)

Local Leadership and Action Conference

No Member able to attend
Avon Landscapes
 
(a)

Flood Damage Repairs

Copies of letter to be distributed to affected householders
09. CARBON REDUCTION PROJECT
 

Councillor Jones reported that recycling bins would be placed outside the Village Hall at the start of December for a 3 month period. There would be a rota of volunteers with the task of keeping the area tidy.

10. VILLAGE HALL ACCOUNTS
 

The Clerk submitted a copy of the Village Hall accounts 2006-2007, which had been audited
It was noted that the accounts showed a very sound financial state of affairs
Proposed Councillor Stammers, Seconded Councillor Fitchford
'that the accounts be received'
So resolved, nem con

11. APPLICATION TO ERECT SHED ON ALLOTMENT
 

The Clerk submitted a written request by Judith Walker for permission to erect a 6ft. X 4ft. shed on Allotment No.1. He said that it was made in accordance with Condition 5 (f) of the Tenancy Agreement.
After discussion, permission was granted, provided that it was established that there would be no loss of light to any adjoining plot

12. TO RECEIVE COMMENTS/OBSERVATIONS FROM COUNCILLORS
Councillor Miss Kimberley
 

Said that she was aware of an amended Planning Application in respect of Change of use for premises by Northern Bypass at Ingon Lane. She expressed a wish to have sight of the application at an early stage.
The Clerk confirmed that the Planning Application had been received and that he would arrange circulation

Councillor Jacobs
  Referred to the 'Moving Pictures' project and said that this had now received full approval from the District Council. He had attended a training programme and would act as representive for Snitterfield. He said that 2 films would be available each month. Setting the price of tickets at £4.00 wouls necessitate 16 people to attend in order to break even.
he anticipated that the first selection wold be available in February 2008 and he would be seeking volunteers to assist at the showing.
Councillor Mrs. Morlidge
  Asked what progress had been made in obtaining quotations to carry out remedial works to the fencing in the Small Playing Field
The Clerk said that he had met with a second contractor on site, but he had not yet received his quotation. He undertook to follow up
Councillor Fitchford
 

Spoke of his concern that the Rememerance Day Parade in Snitterfield had been cancelled.
The Chairman said that Mr. Hayward, the leader of the Scouts, had contacted the District Council with a request for a Road Closure Order to accommodate the event. He had received an application form, which included provisions for marshalling arrangements and diversion signs. Also, that all residents fronting the road had been made aware and had no objection. There was alsoa Condition that Public liability Insurance of at least £5 million would be in place

He said that, in view of these conditions, Mr.Hayward had decided not to proceed with the Parade
Councillor Fitchford asked that the subject be placed on the Agenda of the December Meeting for further consideration
The Chairman pointed out that under the Conditions of the Road Closure Order, no claim for any accident damage or personal injury could be entertained by
the Parish Council
Councillor Fitchford also spoke of the death of a noted parishioner, Clifford Narbett and he gave details of the funeral arrangements

Councillor Stammers
  Referred to the Appeal on a Planning Application for a gypsy site at Warwick Road, Black Hill. He said that 28 days had elapsed since the Hearing, but the Inspector had not yet handed down his determination.
Reported that a Fire Risk Assessment of the Village Hall had been completed and he thanked Councillor Jones for his valued assistance.
An Action Plan had been developed and he recommended that progress be regularly monitored.

There being no further business, the Chairman declared the Meeting closed at 8.50 p.m
 
NOTES OF A PERIOD OF PUBLIC PARTICIPATION AT MEETING OF SNITTERFIELD PARISH COUNCIL HELD ON MONDAY 12TH NOVEMBER 2007
Before Formal Agenda

Ken Chatland
Asked for an update on the situation of (1) Trees in the Park and (2) removal of hedge, Fruit Farm

The Chairman said that, in the absence of Councillor Hobbs, he was unable to give any further information
Lisa Lamb and Sue Wheeler
Produced a copy of a letter from Lillian Wilkes, Technical Assistance, Warwickshire County Council. The letter was addressed to residents of 26-34,Hales Close asking for their assistance in addressing the parking problem. She pointed to an inaccuracy in the attached sketch plan and said that part of the problem was the incorrect positioning of the two disabled bays
The Chairman agreed with the comments made, as did Councillor Hobbs, and he pointed out that the letter had no legal standing.
Councillor Hobbs had informed him that action to resolve the situation was anticipated in 2008, probably to extend the parking area to include the slabbed section
.
The Chairman added it would be essential to have a local input on any proposed design.
Lisa Lamb
Said that there was a need for more allotments and referred to a possible area of land in Hales Close, at the rear of the garages backing on to Highfield Close.
The Chairman undertook to investigate the suggestion by establishing ownership of the land.

After the Formal Agenda
Lisa Lamb
Expressed her appreciation of the Bonfire Evening put on by the Sports Club. She said that it was well organised and well attended, even by people from outside the village. The event had generated a good revenue and the organisers were to be congratulated.
Reported the death of Eileen Booth, a well known and energetic parishioner