SNITTERFIELD PARISH COUNCIL
Please note: For minutes of the Annual Finance Meeting click here

MINUTES OF A MEETING OF SNITTERFIELD PARISH COUNCIL HELD IN THE VILLAGE HALL ON MONDAY 10TH APRIL 2006, COMMENCING AT 7.30 P.M.
PRESENT
 Councillor R. J. Fitchford (Vice Chairman)
Councillor W. A. Collett
Councillor J. Jacobs
Councillor Miss C. Kimberley
Councillor G. J. Stammers

County and District Councillor Hobbs

Clerk of the Council, I. A. Wilkins
4 Members of Public
There was a 30 minute period of public participation prior to the formal agenda

01. APOLOGIES FOR ABSENCE
Councillor Mrs. S. Morlidge
02. DECLARATIONS OF INTEREST

None

  
03. MINUTES
The Minutes of the Meeting held on 13th March 2006, having been previously  circulated, were agreed and signed by the Chairman
04. MATTERS ARISING
  (a) Planning Enforcement Matters
Councillor Hobbs reported with regard to the hedgerows at the Fruit
Farm that the owner had been traced and that the matter was ongoing
Mr. Chatland and Mrs. Rendell had met the Enforcement Officer regarding collation of evidence for prosecution relating to the Trees in the Park. It had been established that, at the time of the issue of the Tree Preservation Orders, the land was in pasture.
The District Council had agreed to fund external forestry advice

Nothing further to report regarding the situation at Corner Cottage, The Green

Ashcroft Stud - the exerciser had been moved; there were no other significant concerns, apart from landscaping
  (b)

Car Parking - Mercedes Garage
It was noted that the problem remains unresolved, but is the subject of
continuing dialogue between the County Council and representatives of the Garage
  (c) Water Supply - Atteys Field
The Clerk reported that Mr. Cross had attended and replaced a
Defective ball valve. The system was now functioning satisfactorily
  (d)

Litter Bin - War Memorial
It was noted that a replacement litter bin had been installed
05. COUNTY AND DISTRICT COUNCILLOR
  (a) Police Re-Organisation
Reported on the current situation and gave details of the schedule dates set by the Home Secretary for completion
  (b) Speeding Traffic
Submitted an action pack prepared by the County Council, which would involve local people
It was agreed to circulate the pack for information
  (c) A46 - Snitterfield Turn
Following the Annual Parish Meeting when the issue was raised,
correspondence had been received from
Representatives of the Highways Agency and the County Council had
since met to consider the potential danger
  (d) Youth Issues
Contact had been made with certain young people of the village and liaison would continue
06. FINANCE
Receipts
  (a) Charinco

Investment Dividend
£19 - 01
  (b) Geo. Clifford & Sons Cemetery Fee (Earp)
£15 - 00
  (c) Mrs. M.Follis Allotment Rent (2)
£20 - 00
  (d) Mrs. H.Schmidt-Hansen Allotment Rent
£10 - 00
Payments to be Authorised
  (a) Greenacre Garden Services

Grasscutting contract
£110 - 00
  (b) ABB Street Lighting Maintenance
£154 - 63
  (c) Stratford on Avon District Council Rates - Youth Club
£177 - 53
  (d) Warwickshire Association Annual Subscription
£326 - 00
  (e) Powergen Electricity supply to Village Hall (Direct debit)
£22 - 00
  (f) I.Wilkins Clerk's Salary and Expenses
£631 - 94
  (g) Inland Revenue PAYE on Clerk's Salary
£148 - 50
Proposed Councillor Stammers, Seconded Councillor Miss Kimberley
'that the above payments be authorised'
So resolved, nem con

It was also agreed that consideration be given to amending the Cemetery Regulations, in particular with regard to type of memorials permitted

Also, to consider regularising the position regarding the occupation of the
Youth Club by the Sports Club
07. PLANNING MATTERS
Applications
(a)

Mr. Page
Windmill Hill Cottage
Warwick Road
Black Hill

Single storey extension
06/00392/FUL
Submission Support - the extension will not impact upon the neighbouring properties, nor the street scene
Comment - it is felt that that this property has now reached the maximum development and that no further extension should be permitted
(b)

Mr. & Mrs. J. Wiginton
Hawkswood Farm
Gospel Oak Lane

 Increase in size of proposed extension to agricultural building to form museum granted planning permission
05/02524/FUL
(d. 4th Nov 2005)
06/00367/FUL
Submission Support - the applicant has obtained additional exhibition material and the expansion is to cater for younger visitors
(c)

Mr. G.H.Jervis
4, Frogmore Road

 Retrospective Planning Approval for pitched roof to conservatory
06/00554/FUL
Submission Object- the proposal is clearly in conflict with COM12, bullet point 2 of Stratford on Avon District Local Plan. Also, the Snitterfield Village Design Statement, page 8 and Snitterfield Parish Plan, page 20, bullet point 4
The conservatory roof impacts upon the street scene and the adjacent terrace cottages; it is quite prominent at night
An additional window has been put in which overlooks the neighbouring property 'Little Frogmore' - a Condition should be made to use obscure glass to reduce the overlook and loss of privacy
This is a retrospective planning application, which is completely at odds with planning permission 05/00845/FUL, which this Council supported
(d)

Mrs. G.Hillier
Orchard Way
Smiths Lane

Pitched roof extension to side
06/00538/FUL
Submission Support - the extension will have little impact upon the neighbouring properties
(e)

Mr. D.S.Hayer
Sand Barn House Farm
Sand Barn Lane

 Extension to provide two no. additional bedrooms and en-suite at first floor level
06/00566/FUL
Submission Support - the house stands alone by the A46 and the extension to the existing narrow building will improve the property
No impact on neighbours, nor street scene
(f)

Mr. S.Freeman
Snitterfield Fruit Farm
Kings Lane

 Renovation and conversion of listed threshing barn and adjoining barns to create main farm dwelling
06/00654/FUL
and 06/00655/LBC
Submission The Parish Council is supporting this application, because they wish to see the barns retained and used to support the fruit farm business, hopefully increasing the employment opportunities in the Parish
This proposal must comply with the Design Statement guidelines for the preservation of the building architectural features (page 8). The proposal also complies with COM17 Rural Employment and CTY2 Re-use of rural buildings
The Council feels that the demolition of part of the North-western elevation (the lean-to) should not be permitted as it changes the character of the building
We would like to request, in the Conditions, that the barn, when converted, be solely used to support the agricultural activities of the Fruit Farm and not be sold on open market
(g)

Meadow Quality Ltd
Airfield
Snitterfield Road
Bearley

Minor amendment to elevations and allocation of internal space in variance of Condition 5 of 05/00082/FUL
06/00651/VARY
Submission Support- the additional windows on the west side will not be seen from the road
Less goods vehicle movements and better employment prospects
(h)

Snitterfield Sports Club
Large Playing Field
Kings Lane

 Proposed equipment garage
06/00689/FUL
Submission Deferred
Decisions
(a) Stratford Oaks Golf Club
Bearley Road

 New refreshment shelter and toilet facilities at 10th tee, including drainage
and cess pit
APP/J3720/A/05/1194894

Appeal Dismissed
(b) Aspi Specialist Cars
Warwick Road
Black Hill

 Pole mounted internally illuminated sign with name of new owner to replace existing sign
06/00121/ADV

Consent Refused
8. CORRESPONDENCE
Warwickshire County Council
  
(a) Advertising A Boards and Trade Displays on the Highway
Noted
(b) Warwickshire Advisory Lorry Route Map
To be circulated for
information
Councillor Stammers raised the matter of large lorries travelling through the village en route to Glebe Farm
It was agreed to make an approach to the traders at Glebe Farm
(c) Speed Aware - Community assistance in dealing with the problems of speed
To be circulated for
information
DEFRA
  
(a) Getting to grips with the Clean Neighbourhoods
and Environment Act, 2005 - a Parish Council Guide to environmental enforcement
Noted
Stratford on Avon District Council
  
(a) Local Plan Review - Proposed further modifications
To Councillor Stammers
for further enquiry
(b) Stratford on Avon (Parishes) Order 2006
Statutory Order 2006, No.526
Noted - Clerk to obtain details of new electors
(c) Grass Cutting
Noted
ABB Ltd.
  
(a) Street Lighting Annual Maintenance
Noted
Warwickshire Association of Local Councils
  
(a) Briefing Events
Noted
9. PARISH PLAN ACTIONS
Councillor Stammers reported that the final grant of £500 had now been received from the Countryside Agency
He pointed out that the sum of £260 remained unpaid to Smartworks from the original invoice

Proposed Councillor Jacobs, Seconded Councillor Miss Kimberley
'that the outstanding amount now be paid'
So resolved, nem con

Councillor Stammers said that a further sum would be due to Smartworks for work carried out, which would be notified in due course

Councillor Hobbs left the Meeting at 9-05 p.m
10. STREET LIGHTING COLUMN - THE GREEN

The Clerk submitted correspondence from ABB Ltd. indicating that the street lighting column in The Green, at the junction of The Knob, was in an unsafe condition and offering options for installing a replacement
Councillor Stammers said that he had inspected the column. He said that the only defect appeared to be a broken inspection cover, which should be capable of repair
He also questioned the suitability of the options offered by ABB Ltd.
It was agreed to write to ABB Ltd. accordingly
11. DOG LITTER BINS

The Clerk reported that the District Council would supply and install a dog litter bin at a cost of £159.00 + VAT

Proposed Councillor Stammers, Seconded Councillor Jacobs
'to place an order for two bins; one to be located in Park Lane, the other in Church Road, the exact location to be determined on a site visit with the representative of the District Council'
So resolved, nem con

The Clerk said that he had ascertained that the bins should be emptied by the contractor on Tuesday of each week. Any failure to do so should be reported to the District Council
12. ANNUAL RETURN 2004/2005

The Clerk submitted the Annual Return 2004/2005 together with relevant correspondence
It was noted that a qualified audit opinion had been given. The Accounts and Audit Regulations, 2003 state that Accounts must be approved by resolution as soon as practicable after the end of the financial year and in any case within 4 months of it. There is no evidence that such approval has been given
13. TO RECEIVE COMMENTS / OBERVATIONS FROM COUNCILLORS
Councillor Stammers
Raised a matter relating to the green barn situated at the junction of Kings Lane and Ingon Lane. He said that it appeared that there was a contravention of the Conditions of the Planning Permission, in that, whereas the storage of steel was permitted, there was evidence of fabrication on site
He undertook to contact the owner and advise
Councillor Jacobs
Emphasised the need to deal without delay matters relating to Public Footpaths which had been raised during a period of Public Participation
Councillor Fitchford confirmed that he would liase with Mr. Chatland
There being no further business, the Chairman declared the Meeting closed at 9-20 p.m

NOTES OF PERIOD OF PUBLIC PARTICIPATION PRIOR TO MEETING OF SNITTERFIELD PARISH COUNCIL ON 10th APRIL 2006

Mr. Bob Horsnell
Outlined the proposals contained in the consultation for the enlargement of Coventry Controlled Airspace
Councillor Hobbs declared a Prejudicial Interest and left the Meeting whilst this matter was discussed
Mr. Bernard Mason
Asked about any expert advice received about the possibility of renewed growth of the hedge in the field adjacent to the allotments
The Chairman said that the advice was that renewed growth was anticipated, but the situation would continue to be monitored
Referred to the previously raised matter of the clutter of signs in the village and said that one still remained
Councillor Stammers undertook to deal
Raised the matter of repairs to Public Footpaths, including the gate on to the A46 referred to at the March Meeting. He suggested that a report should be submitted to the Meeting outlining the current situation
He also suggested that volunteers carrying out any work should carry some form of identification
The Chairman undertook to liase with Mr. Chatland, Parish Paths Officer
PUBLIC PARTICIPATION AT THE END OF THE MEETING
Mr. Graham Jervis
Made observations concerning the Council's submission to his retrospective planning application 05/00554/FUL
Reported apparent damage to the village sign at the top of White Horse Hill, which altered the spelling of the name when illuminated in darkness